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Digital Workplace – Sharing Cloud’s Instant Booking System

Most organisations face a similar challenge when it comes to the facilities management of their meeting rooms and free desks.


Often left wondering if they have outgrown their floorspace and meeting rooms or simply conscious that the space adoption has not been maximised in its best ability. Others are merely looking to update the technology, streamline processes and communication creating a complete management of services for the building’s occupants.


The Intevi Digital Booking (IDB) solutions help to integrate a comprehensive platform for workplace digitalisation, incorporating the SharingCloud Instant Suite which enables you to simplify the user experience in order to gain full access to available resources and services within your company.



Meeting room and desk booking


  • Book a room or free desk from anywhere in your buildings
  • Use your existing messaging software or RoomPad & GroomPad to book available rooms or via the Instant Booking Portal or our Outlook plugin
  • An email will automatically be sent to all attendees


The RoomPad displays the occupation status, the schedule of the day and allows for on the fly reservations and cancellation of meetings. Providing employees with greater insight into meeting room availability.


The RoomPads allow users to book or release rooms instantly through either the screen itself, the Instant Booking App or through the company’s Outlook system.



Meeting room and video conference system management


  • Manage your meeting rooms and assign their equipment and services
  • If a room is temporarily unavailable then Instant Booking can notify all attendees after booking
  • Administrators can manage and update all bookings to optimise their use


Dashboards and metrics


  • Delivers full real-time reports on bookings, room effectiveness and videoconference programmations
  • Make better decisions on your real-estate strategy with booking conflicts and no-shows
  • Export your reports to MS Excel for more detailed analysis


Integration with your mailbox, schedules and video conference devices


  • Synchronisation with MS Exchange 2007-2016, MS Office 365, LotusNotes Domino 8.5x – 9x and Google apps
    Pilot video-conference infrastructures by Cisco or Polycom and to manage users with a Lync or Skype account.
  • Instant Booking is tailored to your needs and corporate identity



Visitor Management and Reception Check In


  • Using the reception desk software and 10″ Guest Pad hardware for sign in and host notification


Full Digital Media Suite


  • Full digital signage platform including HD and 4K media
  • Interactive displays for video on demand and user specific content playback
  • Interactive way finding